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SharePoint and Microsoft Teams: Why they work better together

For their part, IT departments can also have some difficulty determining how to position Microsoft 365 applications. SharePoint and Microsoft Teams have so much in common that it is essential to understand what connects them, how they fit together and how best to use them with SharePoint Development Company.

Ecosystem of development

the dedicated ecosystem of development and third-party applications that has built up around the solution is a clear indication that SharePoint is not going away anytime soon. .

For modern collaboration, users must be able to communicate in real time where they work, namely in SharePoint. Having only e-mail or instant messaging is no longer enough. Hence the interest of Microsoft Teams , a solution that brings together collaboration and communication in a single platform that also offers the best of SharePoint, email, instant messaging, and much more.

SharePoint integration

In terms of their back-end structure, Microsoft Teams and SharePoint have many common elements. A user who creates a team in Microsoft Teams also generates a Microsoft 365 group for security, a group email address, and a modern SharePoint site.

Of course, Microsoft Teams is not just about chat and files: it is a powerful platform that can be used as is, but can also be extended and enriched with various applications

workflows customized

and workflows customized or made available by Microsoft or third-party publishers, so as to provide the best possible Microsoft Teams experience to a user or an entire department. SharePoint can be integrated with Microsoft Teams as a Teams app or a channel tab .

In the case of the app , “SharePoint” is used for connecting to pages and lists and “SharePoint News” is used to let you send news posted on your sites to your team.

feature of SharePoint

A third application dedicated to lists is in the process of being launched and will be part of your instance by the end of the year. Lists are a feature of SharePoint that has been pushed to the fore by the creation of a specific application called Microsoft Lists , which also reflects Microsoft’s effort to modernize enterprise SharePoint.

Embedding a SharePoint page in Microsoft Teams is a great way to make targeted information and resources available to users without them having to leave the platform.

SharePoint application

For example, users can use the SharePoint application to link to a site with training information for a Team of users from across the company. Or create a link to a page listing the events and speakers intended for the Team of a conference.

The SharePoint application can also be leveraged to integrate business data. Processes, and functionality with Microsoft Teams by adding a SharePoint list. For example, you can add a list containing the conference agenda. To a conference’s Team or link to an issue tracking list for a project’s Team. To make these materials directly available to employees. in their working tool.

SharePoint News app

The SharePoint News app includes notifications about new news posts in your Teams channel’s conversation feed and is a great way to deliver news to users.

The SharePoint channel tab option in Microsoft Teams includes a “Document Library” to incorporate storage from other SharePoint sites. Adding a document library to a Team not only provides additional resources for anyone using it. But also allows you to continue to leverage investments made in SharePoint. Before the Microsoft Teams platform was implemented.

For example, if you add a library of “Employee Forms” documents. From a human resources site to a Team that brings together employees. From all over the company, they will find it much easier to find content. That would otherwise probably be buried in the depths of the corporate intranet. The “Document Library” tab can also be usefully used to add document libraries. From the site of an old Team of a service to the new Team.

Useful integration

Don’t integrate SharePoint with Microsoft Teams for the sake of integrating. First, make sure that the integration will add value for your users. This added value can come in different forms. Such as making frequently used SharePoint resources available in Microsoft Teams. Or making content more readable in a site-page type view (knowledge base article, for example).

Migration of legacy content

If you are linking to a document library from a former Teams site. And all SharePoint users are working in Microsoft Teams. Consider migrating content to Microsoft Teams to bring your users’ resources together in one place.

Information Architecture

Despite the common structures, the information architecture in Microsoft Teams is very different from that in SharePoint. In SharePoint, information architecture can usually be easily exported to Microsoft Teams by mapping document libraries to channels. Continue to leverage your past investments in SharePoint by integrating SharePoint information architecture into Microsoft Teams.

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